Privacy Policy for Alevio Consulting

Last updated: 4 September 2024

This Privacy Policy describes our policies and procedures on the collection, use and disclosure of your information when you use our service and tells you about your privacy rights and how the law protects you.

Definitions

For the purposes of this Privacy Policy:

• Company (referred to as either “the Company”, “We”, “Us” or “Our” in this Agreement) refers to Alevio Consulting Ltd, Flat 12, St Mary’s Court, 27-29 Chestnut Grove, New Malden, KT3 3JJ.
• Cookies are small files that are placed on your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.
• Country refers to: United Kingdom
• Device means any device that can access the Service such as a computer, mobile or a digital tablet.
• Personal Data is any information that relates to an identified or identifiable individual.
• Service refers to work finding services.
• Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analysing how the Service is used.
• Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
• Website refers to Alevio Consulting, accessible from www.alevio.io
• You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Using this Website

When you use this website, we may ask for certain personal data including your name and contact information (email, home address and phone number).  This website is not intended for children and we do not knowingly collect data relating to children.

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for work finding services.

We also may find your personal data on other published websites such as LinkedIn, Job boards and other social media platforms. This may include your personal data (including your CV). We do this in order to find possible candidates to fill our job openings. Where We find you in this way, we will obtain your personal data from these sources.

We may receive your personal data from a third party who recommends you as a candidate for a specific job opening or for our business more generally.

Lawful basis for processing

Under the UK General Data Protection Regulation (UK GDPR) we rely on legitimate interest as the lawful basis on which we collect and use your personal data. We will only use your personal data when the law allows us to.

Collecting and Using Your Personal Data

While using our service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you, which include:

• Email address
• First and last name
• Phone number
• Address
• Usage Data

Registering as a candidate

When you ask us to provide you with work finding services, including when you apply for a job and submit your CV directly or through a job board or social media platform such as LinkedIn, Facebook, Twitter, Instagram etc, we will ask you to register as a Candidate. We shall collect personal data from you through interviews (including video and on-line meetings) and your CV. Our clients may request additional personal data about you in relation to their job vacancies and requirements. Your personal data will be securely stored in our online candidate database.

Details we may collect:

• Job search criteria
• Employment history, education, qualifications, skills, experience and training
• Current and desired salary and benefits
• References/referee information
• Bank Account and NI Number
• Health and disability information that is relevant to the job
• Unspent criminal convictions or pending court proceedings disclosed
• All other data on your CV that you choose to share with us
• Your interests, preferences, feedback and customer survey responses
• Marketing and communication preferences

As part of our work finding services our recruitment consultants may send you job alert emails closely matching your job search criteria and preferences and other jobs and roles you may find interesting when your qualifications, skills and experience match our clients’ vacancies. You can stop receiving these job alerts at any time by clicking the ‘unsubscribe’ link contained in the job alert email.

How we use your Personal Data

We will only use your personal data for the purposes for which we collected it (e.g. the provision of work finding services if you are a candidate or to consider you for employment if you are a job applicant), unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.

We may use Personal Data for the following purposes:

• To provide you with work finding services, To consider your application in respect of a role for which you have applied including permanent, temporary and fixed terms contracts
• For the performance of a contract: the development, compliance and undertaking of our services and to evaluate your suitability for roles, conducting background and verification checks and we will disclose your personal data to our clients and hiring organisations in relation to their job vacancies
• To pay you: we will process your personal data, including financial information, for the purpose of fulfilling our contract with you including being able to pay you
• To contact you: To contact you by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application’s push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.
• To provide You with news, special offers and general information about other services, events and goods which we offer that are similar to those that you have already purchased or enquired about unless You have opted not to receive such information.
• To manage your requests: To attend and manage your requests to us. If you provide us with information about third parties, we will assume that the third party has given you permission to do so.
• For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by Us about our Service users is among the assets transferred.
• For other purposes: We may use your information for other legitimate purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Service, products, services, marketing and your experience.

We may share Your personal information in the following situations:

• With Service Providers: We may share your personal information with Service Providers to monitor and analyse the use of our service, to contact you.
• For business transfers: We may share or transfer your personal information in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of our business to another company.
• With Affiliates: We may share your information with our affiliates, in which case we will require those affiliates to honour this Privacy Policy. Affiliates include our parent company and any other subsidiaries, joint venture partners or other companies that we control or that are under common control with us.
• With business partners: We may share your information with our business partners to offer You certain products, services or promotions.

Clients/Suppliers

We will collect and process personal data about business contacts, for the purposes of providing our services, or as a recipient of the supplier’s goods and services. We will process information about individuals in your organisation as follows:

• Name, business name, email, address and phone numbers
• Enter details in to our database with the individual’s other business contact data

We may obtain these details from websites, social media, public and other sources. This processing is necessary for the purposes of our legitimate interests in providing our services, managing our business relationships and/or to fulfil a contract. We may send business to business email marketing to corporate contacts. Individuals can unsubscribe from marketing at any time by clicking the ‘unsubscribe’ link included in our marketing emails or by contacting privacy@aleivo.io

Usage Data

Usage Data is collected automatically when using the website. Usage Data may include information such as your IP address, browser type, browser version, the pages that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data. When accessed by or through a mobile device, we may collect certain information automatically, including, but not limited to, the type of mobile device you use, your mobile device unique ID, the IP address of your mobile device, your mobile operating system, the type of mobile Internet browser you use, unique device identifiers and other diagnostic data. We may also collect information that your browser sends whenever you visit our website.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track the activity on our website and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyse our services. The technologies We use may include:

• Cookies or Browser Cookies. A cookie is a small file placed on your device. You can instruct your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if you do not accept Cookies, you may not be able to use some parts of our Service.
• Web Beacons. Certain sections of our Service and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).

Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on Your personal computer or mobile device when you go offline, while Session Cookies are deleted as soon as you close your web browser.

We use both Session and Persistent Cookies for the purposes set out below:

Necessary / Essential Cookies

Type: Session Cookies

Administered by: Us

Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.

Cookies Policy / Notice Acceptance Cookies

Type: Persistent Cookies

Administered by: Us

Purpose: These Cookies identify if users have accepted the use of cookies on the Website.

Functionality Cookies

Type: Persistent Cookies

Administered by: Us

Purpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.

Retention of Your Personal Data

The Company will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our Service, or we are legally obligated to retain this data for longer time periods.

If you no longer wish to receive our services you have the right at any time to request us to delete your personal data from our database.

Transfer of Your Personal Data

Your information, including Personal Data, is processed by the Company’s operating offices where the parties involved in the processing are located. It means that this information may be transferred to, and maintained on computers/servers located outside of the UK.  Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

The Company will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to an organisation or a country unless there are adequate controls in place including the security of your data and other personal information.

How We Store Your Personal Data

Security

We take appropriate measures to ensure that all personal data is kept secure including security measures to prevent personal data from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal data to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where We are legally required to do so.

Unfortunately, the transmission of information via the internet is not completely secure. Although We will do Our best to protect your personal data, we cannot guarantee the security of your data transmitted through any online means, therefore any transmission remains at your own risk.

Your Legal Rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at privacy@alevio.io if you wish to make a request.

Delete Your Personal Data

You have the right to delete or request that We assist in deleting the Personal Data that We have collected about you. You should contact us to request access to, correct, or delete any personal information that you have provided to us.

Please note, however, that we may need to retain certain information when we have a legal obligation or lawful basis to do so.

Contact Us

If you have any questions about this Privacy Policy, you can contact us by email at privacy@alevioconsulting.com

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113 ICO

website: https://www.ico.org.uk